Position Title: Account/Project Coordinator

Reports to: Account Director

Position Summary:

This position is responsible for supporting the account management team on a project-to-project basis through managing project deadlines and deliverables, as well as reporting for work and outcomes. It requires attention to detail, organization, and problem-solving abilities.

Project Coordination

• DMG team projects and reporting where required.
• Actualize tasks from projects and put in DMG process, monitor progress, timeline, and outcomes.
• Trafficking internal team and cross-company communications.
• Vendor relations and procurement for project-specific needs as it relates to job execution.
• Any required tasks or duties as assigned by the Account Director.

Duties and Responsibilities:

• Define, establish, and manage the scope of assigned projects.
• Along with the Account Lead, the project manager will attend and prepare for regular meetings with clients to understand their requirements and objectives, keeping them updated about the project’s progress.
• Following the direction of the Account Lead, schedule and lead project specific meetings with team members, starting with a project kickoff meeting and regular check-in meetings.
• Monitoring project budget, coordination, and monitoring projects as it relates to Harvest allocation.
• Planning a project calendar/schedule.
• Assigning tasks and responsibilities to team members.
• Problem-solving throughout the different phases of the project and presenting solutions to the Account Lead.
• Double-checking project deliverables to whether they fit the client’s requirements.
• Regularly sending progress updates to clients, collecting feedback, and relaying feedback to relevant team members.
• Delivering the final deliverables and project report to the client.
• Assist other staff when required.
• Contributes to team effort by accomplishing related results.
• Writing internal and external communication documents.
• Coordinate internal and external deliverables.
• Quality control in coordination with Account lead.
• Assist with budget set up, estimates, and invoicing descriptions based on specific project details as requested.
• Documents and reports client activities and outcomes.

Accountability:

• Accurate and timely scheduling.
• Good rapport with print representatives.
• Good office protocol.
• Maintain a good public image for Douglas Marketing Group.
• Act in accordance and best practice of client and Douglas Marketing Group.

Skills/Competencies:

• Effective communicator to maintain awareness of the clients’ needs.
• Experience working as part of a team and taking initiative.
• Detail-oriented and thorough, follow up with internal team to ensure quality and timeliness.
• Self-starter with eagerness to learn, can prioritize workload and is a team player.
• Excellent oral, written, interpersonal, and organizational skills.
• Ability to handle stressful situations/deadlines with ease.
• Proficient in all Microsoft Office programs and ability to quickly learn new technologies and processes.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Flexible language requirement:

• French not required

Education:

• Bachelor's Degree (preferred)

Experience:

• Project coordination: 5 years (required)

Location:

• Windsor, ON (required)

Work Location: In person